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201414NickPasquinoBordenLadnerGervaisLLPAssummerarrivesthefurthestthingfrommostpeoplesmindsisyourAssociationAGMbutitissoonuponusHereareafewthingstothinkaboutwhenyounextpulloutyourassociationsby-lawstoprepareforyourannualmeeting.MembersWhoareyourmembersWhoactuallygetstoexercisethevoteofthememberIsitthepersonwhopaysthefeeIsitthepersonregisteredontitletothecottageCanby-lawsregulatememberconductseeonlinearticleformore.MembershipStructureDoesyourassociationhavedifferentclassesofmembershipBLGsgeneralrecommendationistohaveassimpleamembershipstructureaspossiblei.e.oneclassonlyunlessyourassociationhasaverygoodreasonforamorecomplexstructure.GovernanceTune-UpTipsforAssociationsNoticeNoticesmustbeinwritingandthesamenoticeneedstobedeliveredtoeachmembersoeveryonehasthesameinformation.BesafeandmakesureyoutakestepstoensureallmembersareawareofupcomingmeetingsAGMBusinessTheusualbusinessatanannualmeetingistheelectionofdirectorsthereceiptoffinancialstatementsandtheauditorsreportonthosestatementsandtheappointmentoftheauditorfortheensuingyear.Allotherbusinessisspecialbusinesswhichrequiresaspecificdetailednoticebecirculatedinadvanceofthemeetingsothatmembersareabletomakeaninformeddecisiononthespecialbusinessinquestion.QuorumProxiesElectronicTelephoneMeetingsCheckyourby-lawstoconfirmtheminimumnumberofmembersi.e.quorumthatmustbepresenttoconductNoteTheseareexcerptsfromthefullarticlewhichisavailabletoFOCAMembersonlineatwww.foca.on.caresourcessearchtermONCAandincludestipsaboutamendingyourbylawsunderONCAformembershipstructurevotingrightsproxyandotherissues.